Studentenwerk Halle

privacy policy

Index

General information on data protection at the Studentenwerk Halle
data protection | Handling of personal data

Data protection
information when using this website access data/server data | contact/feedback form | consultation calendarIntegration of canteen's menu data | cookies | integration of third party content  | Matomo | YouTube  | links | corresponding order processing contract

Data protection information for the Office for Training Funding/BAföG Office
Data protection information for the Amt für Ausbildungsförderung/BAföG-Amt  | Notes on data protection for BAföG forms 1, 3, 4, 6, 7 and 8

Data protection information on student accommodation/dormitories
Online dormitory application | Moving betqween dorms | cancellation of tenancy | data network access in the dormitories

Data protection on canteens and catering
flyer and promotion advertising | opinion poll on our Mensen and Cafeterias

Data protection information on childcare
Childcare in daycare centers | Reduction of meal fees in daycare centers | Children's plates in the canteens  | Welcome money

Data protection information on jobs
Submitting an application by sending the application documents | Use of your personal data during the personnel selection process | Deletion of your personal data after completion of the personnel selection process | Miscellaneous | withdrawal of consent 

Data protection information on the area of ​​social counseling/financial aid,
allowances, free tables and aid for books and learning materials

Data protection for consultations via video chat
data processing | bigbluebutton

Data protection information on the field of cultural promotion and
creative courses (registration and implementation) | Cultural promotion

General information about the social media channels
Facebook | Twitter | Instagram | YouTube

Supervisory authority
supervisory authority

Data protection officer, information, revocation, changes, corrections and updates
Data protection officer, information, revocation, changes, corrections and updates

General information on data protection at the Studentenwerk Halle

privacy

The protection of personal data is an important concern to the Studentenwerk Halle. Technical and organizational measures have been taken to ensure that data protection regulations are complied with.

This data protection declaration clarifies the type, scope and purpose of the collection and use of personal data by the responsible provider 

Studentenwerk Halle, public law institution
Dr. Lydia Hüskens, Managing Director
Wolfgang-Langenbeck-Straße 5
06120 Halle (Saale)
e-mail-address: geschaeftsfuehrung(at)studentenwerk-halle.de 
Telephone: +49 345 68470

on this website (hereinafter "offer").

We would like to point out that internet-based data transmission can have security gaps, making complete protection against access by third parties impossible.

Handling of personal data

Personal data is information that can be used to identify a person, i.e. information that can be traced back to a person. This includes the name, email address or phone number. But also data about preferences, hobbies, memberships or which websites were viewed by someone count as personal data.

Personal data is only collected, used and passed on by the provider if this is permitted by law or if the users consent to the data collection.

The Studentenwerk Halle only collects personal data if this is necessary to fulfill its legal duties or a (pre-) contractual obligation.

Inquiries via E-Mail, phone or fax

If you contact us by e-mail, telephone or fax, your request, including all personal data derived from it (name, request), will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.

The processing of this data takes place on the basis of Art. 6 Paragraph 1 lit. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries sent to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this was queried.

The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

Note on data transfer to the USA and other countries

Our website includes tools from companies based in the USA or other third countries that are not secure under data protection law. If these tools are active, your personal data can be transferred to these third countries and processed there. We would like to point out that no data protection level comparable to that in the EU can be guaranteed in these countries. For example, US companies are obliged to surrender personal data to security authorities without you as the person concerned being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g. secret services) process, evaluate and permanently store your data on US servers for monitoring purposes. We have no influence on these processing activities.

Data protection information when using this website www.studentenwerk-halle.de

Access data/server data

The Studentenwerk Halle or third parties/web space providers commissioned by the Studentenwerk Halle collect data/log data on every access to the offer (so-called server log files). The access data include:

  • Name of the accessed website,
  • File, date and time of access,
  • amount of data transferred,
  • Notification of successful retrieval,
  • Browser type and version of the user's operating system,
  • Referrer URL (the previously visited page),
  • IP address and
  • the requesting provider.

These log data are stored separately from any personal data you may have provided and thus do not allow any conclusions to be drawn about a specific person. The provider uses this anonymous log data only for statistical evaluations for the purpose of operation, security and optimization of the offer. However, the provider reserves the right to retrospectively check the log data if, based on specific indications, there is a legitimate suspicion of illegal use.

The log data is automatically and permanently deleted from the web server after 30 days.

Contact/feedback form

On our website, we offer you the option of contacting us using a contact form. In this case, the information provided by the user 

  • E-mail address,
  • Area/topic as well
  • message

will be sent by email to the press officer of the Studentenwerk Halle. Depending on the request, it will be forwarded to the responsible office at the Studentenwerk Halle. The above information will not be passed on to third parties. A comparison of the data collected in this way with data that may be collected by other components of our site is also not carried out.

After the final processing of your request, your request will be permanently deleted immediately.

Consultation calendar

We offer you the opportunity to book a consultation appointment with us at the Amt für Ausbildungsförderung (BAföG-Amt) or in the counseling services (SB) through the respective counseling room calendar. In this case, the information provided by the user 

  • Topic of advice (BAföG office),
  • Salutation / gender (BAföG office and SB),
  • First and last name (BAföG office and SB),
  • E-mail address (BAföG office and SB),
  • University (BAföG office),
  • Type of application (first or subsequent application; BAföG office),
  • Free text (SB)
  • BAföG grant number (BAföG office) and
  • Date of birth (BAföG office and SB)

will be stored for the purpose of preparing the consultation appointment and establishing contact. The above information will not be passed on to third parties. A comparison of the data collected in this way with data that may be collected by other components of our site is also not carried out.

The data is processed exclusively by the employees of the Office for Training Funding (BAföG Office) or the counseling service.

The data collected will be permanently deleted immediately in the event of the consultation appointment being canceled. After the consultation, the collected data is kept for 7 days in case of queries and then automatically and permanently deleted.

Integration of canteen menu data

On this website, our canteen menu data from our meal information system is integrated under the URL www.meine-mensa.de via an RSS interface and as an iFrame. In this way, the above-mentioned access/server data, including the IP address, are also perceived on the corresponding web server www.meine-mensa.de and saved in the server log. Further information can be found on the data protection declaration of www.meine-mensa.de.

Cookies

Cookies are small files that make it possible to save specific, device-related information on the user's access device (PC, smartphone, etc.). On the one hand, they serve the user-friendliness of websites and thus the users (e.g. recognition). On the other hand, they serve to record statistical data on website usage and to analyze them in order to improve the offer. This recognition is based on the IP address stored in the cookies. The information obtained in this way is used to optimize our offers and to give you easier access to our site.

The users can influence the use of cookies. Most browsers have an option to restrict or completely prevent the storage of cookies. However, it should be noted that the use and in particular the ease of use are restricted without cookies.

You can manage many online advertising cookies from companies via the US website www.aboutads.info/choices/ or the EU website www.youronlinechoices.com/uk/your-ad-choices/ .

Integration of services and content from third parties

It may happen that third party content, such as videos from YouTube, maps from Google Maps, RSS feeds or graphics from other websites, are integrated into this online offer. This always presupposes that the providers of this content (hereinafter referred to as "third-party providers") perceive the IP address of the user. Because without the IP address, you could not send the content to the browser of the respective user. The IP address is therefore required to display this content. We strive to only use content whose respective providers only use the IP address to deliver the content. However, we have no influence on whether the third-party provider stores the IP address, e.g. for statistical purposes. As far as we know,we inform the users about it.

Matomo (fka Piwik)

This website uses the open source web analysis service Matomo. Matomo uses technologies that enable cross-page recognition of the user for the analysis of user behavior (e.g. cookies or device fingerprinting). The information recorded by Matomo about the use of this website is stored on our server. The IP address is anonymized before it is saved.

With the help of Matomo, we are able to collect and analyze data on the use of our website by website visitors. This allows us to a. find out when which page views were made and from which region they come. We also collect various log files (e.g. IP address, referrer, browser and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks, purchases, etc.).

This analysis tool is used on the basis of Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the anonymized analysis of user behavior in order to optimize both its website and its advertising. If a corresponding consent has been requested (e.g. consent to the storage of cookies), processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; the consent can be revoked at any time.

Hosting

We host Matomo with the following third party provider:
Mittwald CM Service GmbH & Co. KG
Koenigsberger Strasse 4-6
32339 Espelkamp

Youtube

This site uses the provider YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA, represented by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA for the integration of videos. Normally, when you visit a page with embedded videos, your IP address is sent to YouTube and cookies are installed on your computer. However, we have integrated our YouTube videos with the extended data protection mode (in this case, YouTube still contacts Google's Double Click service, but according to Google's privacy policy, personal data is not evaluated). As a result, YouTube will no longer store any information about the visitors unless they watch the video. If you click the video, your IP address will be sent to YouTube and YouTube will find out that you have viewed the video. If you are logged in to YouTube, this information is also assigned to your user account (you can prevent this by logging out of YouTube before viewing the video).

We have no knowledge of the possible collection and use of your data by YouTube and we have no influence on it. For more information, see the YouTube privacy policy at www.google.de/intl/de/policies/privacy/ . In addition, we refer to our general presentation in this data protection declaration for the general handling and deactivation of cookies.

Links

The website of the Studentenwerk Halle contains links to other websites. The respective operators or providers are solely responsible for compliance with the data protection regulations on these pages. The Studentenwerk Halle has no influence on this and accepts no responsibility for it.

corresponding order processing contract

The website is implemented by the
blueways GmbH & Co. KG
Zinksgartenstrasse 14
06108 Halle (Saale)

We have concluded an order processing contract with this provider, which ensures that the data collected when using the website is processed exclusively in accordance with our instructions and in accordance with the GDPR.

The website and the Matomo tool are hosted at
Mittwald CM Service GmbH & Co. KG
Koenigsberger Strasse 4-6
32339 Espelkamp

The provider blueways has concluded a corresponding order processing contract with Mittwald CM Service GmbH & Co. KG for the implementation.

Data protection information for the Amt für Ausbildungsförderung/BAföG-Amt

Data protection information for the Amt für Ausbildungsförderung/BAföG-Amt

We will provide you with the following information in accordance with our obligation resulting from Art. 13 of the General Data Protection Regulation (Regulation (EU) 2016/679) as part of the collection of your personal data: 

refering to Art. 13 Para. 1 a) and b):
The authority responsible for collecting the data in the context of applying for training grants under the Bundesausbildugsförderungsgesetz (BAföG) is the BAföG-Amt responsible for the trainee. It is responsible within the meaning of Article 13 of the General Data Protection Regulation. The contact details of the data protection officer responsible for the Studentenwerk Halle -BAföG-Amt - are provided later on this page.

refering to Art. 13 Paragraph 1 c):
The collection of personal data is necessary in order to be able to decide on the application for funding under BAföG (§ 46 Paragraph 3 BAföG in conjunction with § 60 First Book of the Social Code).

refering to Art. 13 Para. 1 e):
The personal data are processed as follows and transmitted to other competent bodies:

  • The collected personal data of the applicant as well as of the parents and spouses or registered partners who may be involved in the application are transmitted by the BAföG-Amt of the Studentenwerk Halle to the data processing centers entrusted or commissioned with the machine processing in compliance with the legal regulations.
  • The information on the applicant's income provided in the context of the application can be checked at the competent social security agency, the tax office and the applicant's employer by means of an account query in accordance with Section 93 (8) of the Tax Code (AO) at the Federal Central Tax Office. 
  • The information on the applicant's assets provided in the context of the application can be obtained through a data comparison (Section 41 Paragraph 4 BAföG in conjunction with Section 45d EStG) and an account query in accordance with Section 93 Paragraph 8 Tax Code (AO) at the Federal Central Office for taxes, if the conditions for this are met. 
  • The loans provided, including the associated personal data, are transmitted to the Federal Office of Administration by the BAföG-Ämter for the purpose of collecting the loan. 
  • In the event that training grants are used in the form of an interest-bearing bank loan from the Kreditanstalt für Wiederaufbau (KfW), the data required for loan repayment are exchanged between KfW and the Federal Office of Administration (BVA). KfW transmits the payment data to the responsible BAföG-Amt 

refering to Art. 13 Para. 2 a):
The personal data will be stored at the BAföG-Amt of the Studentenwerk Halle for the duration of the BAföG and - due to the necessary verifiability of the loan amounts paid - regularly for a period of 6 years after the expiry of the last individually determined Maximum funding period saved. After this point in time, the data available at the BAföG-Amt will be deleted.
The loan data - including the data on the corresponding payments made on the loan - are stored by the Federal Administration Office for up to 5 years after the last repayment of the BAföG loan portion. After this point in time, the data will be deleted there.

refering to Art. 13 Para. 2 b):
The trainee has a right to information about the personal data concerning him and, if necessary, to the correction, deletion or restriction of the processing of this data and a right to object to the processing as well as any right to data portability.

refering to Art. 13 Paragraph 2 d):
The trainee has the right to lodge a complaint with the supervisory authorities responsible for BAföG matters. The technical supervision for the Studentenwerk Halle - BAföG-Amt - lies in this context with the
Ministerium für Wissenschaft, Wirtschaft und Digitalisierung
Postfach 391144
39135 Magdeburg

refering to Art. 13 Paragraph 2 e):
If the trainee does not want to provide the necessary information, the entitlement to BAföG cannot be checked. As a result, no final decision will be made on the application and, as a result, no BAföG funding can be made.

refering to Art. 13 Para. 3:
If the intention is to further process the personal data for a purpose other than that for which they were collected in the application process, the BMBF, the responsible state ministry, the BVA or the BAföG-Amt shall present the person concerned This further processing provides information about this other purpose and all other relevant information.

Notes on data protection for BAföG forms 1, 3, 4, 6, 7 and 8

In the following, we will inform you in accordance with the EU General Data Protection Regulation (GDPR) about the manner and background of the processing of your personal data in connection with your application for funding through the Bundesausbildungsförderungsgesetz (BAföG).

The following information applies equally to applicants under BAföG as well as to persons obliged to provide information such as spouses, life partners and parents within the framework of the implementation of the law.

We will provide you with the following information in accordance with Art. 13 and 14 GDPR when collecting personal data:

1. Information on the collection of personal data

  • The authority responsible for collecting the data in the context of the application for training grants under the Bundesausbildungsförderungsgesetz (BAföG) is the authority at which the office responsible for training assistance for the trainee was established. She is responsible within the meaning of Art. 13 GDPR. The contact details of the person responsible and the responsible data protection officer can be found in the notification from the BAföG-Amt.
  • The collection of your personal data is necessary in order to be able to decide on the application for funding under the BAföG (Art. 6 Paragraph 1 lit. e GDPR in conjunction with Section 46 Paragraph 3 BAföG in conjunction with Section 60 first Book of the Social Code).

2. Information on further processing and transmission of personal data

Insofar as this is necessary in each case, your personal data can be further processed as follows and transmitted to other competent bodies:

  • The information on your income and the income of your spouse or life partner and, if applicable, the income of your parents provided in the context of the application can be obtained from the relevant social security service provider, the tax office and the respective employer, as well as through an account query in accordance with Section 93 Paragraph 8 of the Tax Code (AO) at the Federal Central Tax Office.
  • The information on your assets provided in the application can be checked by means of a data comparison (§ 41 Paragraph 4 BAföG in conjunction with § 45d EStG) and an account query in accordance with § 93 Paragraph 8 Tax Code (AO) at the Federal Central Tax Office if the requirements for this are met.
  • The loans provided, including the associated personal data, are sent to the Federal Administration Office (BVA) by the offices for training funding for the purpose of loan collection (Section 9 Loans Ordinance in conjunction with Section 18 (6) and Section 39 (2) BAföG).
  • If training grants are used in the form of an interest-bearing bank loan from the Kreditanstalt für Wiederaufbau (KfW) in accordance with § 18c BAföG, the responsible office for training grants transmits the payment data to KfW (§ 41 (2) BAföG). The data required for loan repayment are exchanged between KfW and the Federal Office of Administration (BVA) (Section 18c (7) BAföG).
  • Your data, in particular your address data or account information, will be passed on to the responsible state treasury for cash processing of the services (e.g. payment of funds) and from this to credit institutions (e.g. account-keeping bank of the trainee) (state data protection laws).
  • In the event of an unsettled claim against you, your personal data will be passed on to the enforcement authorities responsible in the respective federal states, e.g. the tax office of your residence, in accordance with the respective state enforcement laws. This is possible if, for example, you have received an overpayment that is reclaimed by the Office for Education Claims but you do not pay.
  • In order to exercise technical and legal supervision by the relevant state authorities, your data can be passed on to these authorities by the responsible office for training funding (state data protection laws). This also applies in the case of audits by the respective state or federal audit office (state budget regulations, federal budget regulations).
  • The data on the receipt of the health and long-term care insurance surcharge are passed on to the Central Allowance Office for Retirement Assets of the German Pension Insurance (ZfA) as part of the notification procedure according to Section 10 (4b) EStG.
  • As part of the BAföG application processing, pension offices can also be questioned about income and your data can be passed on to the responsible job center/to the responsible employment agency (ARGE) (Section 47 (5) BAföG).
  • The information on the income of a parent, spouse or partner of applicants is given to the trainee in the approval notification (BAföG notification). Parents, spouses or life partners of the trainee can object to this data being passed on to the trainee, with the exception of the amount of the offset income, stating reasons (Section 50 (2) sentence 3 BAföG).

3. Information about the storage of your data

Your data will be stored by the respective authority after it has been collected and, if necessary, forwarded for as long as this is necessary for the respective task in compliance with the statutory retention requirements of the federal and state governments. The storage period can then be up to 12 years after the last repayment of the BAföG loan portion before the data is finally deleted.

4. Information about your rights and obligations

  • You have a right to information about the personal data concerning you and, if necessary, to correction, deletion or restriction of the processing of this data and a right to object to the processing as well as a possible right to data portability vis-à-vis the Office for Training Support.
  • You have the right to lodge a complaint with the responsible data protection supervisory authority. Your BAföG-Amt will provide you with more information.
  • If you do not want to provide the necessary information, the entitlement to BAföG cannot be checked. As a result, no final decision will be made on the application and, as a result, no funding under the BAföG can be made.

Data protection information on student accommodation/dormitories

Online dorm application

For the establishment, updating, implementation and termination of leases in the hall of residence of the Studentenwerk Halle as well as for the collection and collection of the rent according to § 2 paragraph 1 no . b GDPR to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures as well as in accordance with Article 6 Paragraph 1 lit. c GDPR to fulfill a legal obligation (so a legal task according to StuWG) personal data are collected. 

To implement applications for a place in the dormitory, the Studentenwerk Halle uses an online portal from the service provider tl1, which processes the application data on behalf of the Studentenwerk Halle.
The online portal is used by dormitory applicants via an encrypted connection. The data is encrypted and transferred to the hall of residence management system of the Studentenwerk Halle.
When using the online portal, log data - as described under access/server data - is collected, processed and deleted.

The data collected as part of the online application include:

  • Information on the desired dormitory: location, preferred dormitory (s), university affiliation and preferred moving-in date
  • Personal data of the applicant: first name, surname, maiden nameª, date of birth, marital status, name of the spouseª, number of children living with themª, nationality, e-mail address and any physical disabilityª.
  • Information on the course: department, program and number of semesters on the date you want to move in
  • Home address: Street, house number, zip code, city, country, telephone numberª and mobile phone number.
  • Current semester addressª: street, house number, zip code, city, country, telephone numberª
  • Documents for legitimation and identity verification: Certificate of matriculationª, photo, passport or ID copy
  • Other informationª: Free text 

Communication with the student housing department is usually carried out by email. The sending of the e-mails, ie the transport from the e-mail server of the Studentenwerk Halle to the destination e-mail server, is encrypted (TLS; STARTTLS). The content of the emails is not encrypted, ie there is no end-to-end encryption. If this type of communication with the Studentenwerk Halle is not desired, the applicant will be sent a conventional application form by post after consultation over the phone.

The data transmitted as part of the online application are stored as follows in accordance with legal requirements:

  • A tenancy came about as a result of the online application: The personal data is completely anonymized 10 years after the tenancy has been fully processed (including repayment of the deposit), so that it is guaranteed that no conclusions can be drawn about a single person. The non-personal data will continue to be stored for the purpose of statistical evaluations and for the development of student accommodation.
  • A lease did not come about as a result of the online application: The personal data is completely anonymized within 14 working days after the rejection has been sent, so that it is ensured that it is no longer possible to draw conclusions about a single person. The non-personal data will continue to be stored for the purpose of statistical evaluations and for the development of student accommodation.

The data is processed exclusively in the student housing department in the university catering / housing department (department and department management, accommodation agency and property management) and in accounting, internal services department.

Legend: ª marks voluntary entries. All other data are mandatory data, without which an online application cannot be carried out.

Application for relocation at the Studentenwerk Halle

For the establishment, updating, implementation and termination of leases in the hall of residence of the Studentenwerk Halle as well as for the collection and collection of the rent according to § 2 paragraph 1 no . b GDPR to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures as well as in accordance with Article 6 Paragraph 1 lit. c GDPR to fulfill a legal obligation (so a legal task according to StuWG) personal data are collected. 

The data collected as part of the move application includes:

  • Information on the current and desired dormitory: dormitory name, room number, location, desired type of accommodation, reason for the desire to move and the desired move date
  • personal data of the tenant: first name, surname, email address, telephone number

The data is processed exclusively in the student accommodation area in the university catering/accommodation department (department and area management, accommodation brokerage and property management) and for billing purposes in the accounting department, internal services.

The data transmitted as part of the online application are stored as follows in accordance with legal requirements:

  • Has the requested move taken place or is taking place: The personal data will be completely anonymized 10 years after the rental relationship has been fully processed (including repayment of the deposit), so that it is guaranteed that no conclusions can be drawn about a single person. The non-personal data will continue to be stored for the purpose of statistical evaluations and for the development of student accommodation.
  • If the requested move has not taken place or does not take place: The personal data is completely anonymized within 14 working days after the rejection has been sent, so that it is guaranteed that no conclusions can be drawn about a single person. The non-personal data will continue to be stored for the purpose of statistical evaluations and for the development of student accommodation.

cancellation of the existing rental agreement

For the establishment, updating, implementation and termination of leases in the hall of residence of the Studentenwerk Halle as well as for the collection and collection of the rent according to § 2 paragraph 1 no . b GDPR to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures as well as in accordance with Article 6 Paragraph 1 lit. c GDPR to fulfill a legal obligation (so a legal task according to StuWG) personal data are collected. 

The data collected as part of the termination of the rental agreement include:

  • Information about the current dormitory: dormitory name, room number
  • personal data of the tenant: first name, surname
  • Dates: Termination of the lease on the date

The data is processed exclusively in the student accommodation area in the university catering / accommodation department (department and area management, accommodation brokerage and property management) and for billing purposes in the accounting department, internal services.

The data transmitted as part of the online application are stored as follows in accordance with legal requirements:

  • The personal data are completely anonymized 10 years after the rental relationship has been fully processed (including repayment of the deposit), so that it is guaranteed that no conclusions can be drawn about an individual person. The non-personal data will continue to be stored for the purpose of statistical evaluations and for the development of student accommodation.

Provision of access to the university's data network for tenants in selected student residences

In the following residences of the Studentenwerk Halle, students can use the data network access to the data network of the respective university. This includes the following dormitories:

  • all dorms in Halle
  • all dorms in Merseburg
  • Dessau location
  • all dorms in Köthen
  • all dorms in location

The data network access at the Halle and Merseburg locations is provided by the service provider Peinhardt IT Systems on behalf. For this purpose, the pseudonymised personal data "tenant number" and the VO number are transmitted to the service provider at regular intervals. The tenant number is a 6-digit number that is generated when a tenancy agreement is created by the housing management program used at the Studentenwerk Halle. The system for providing the data network access has no relation whatsoever to the housing management program in use at the Studentenwerk Halle, i.e. data processing takes place completely independently of each other, so that the service provider can at no time draw any conclusions from the tenant number to personal data of the tenants of the Studentenwerk is. The VO number symbolizes the room number including floor, part of the building and dormitory,so that the service provider Peinhardt IT systems can assign the data network connection to the data socket.

The data network access at the Dessau, Köthen and Bernburg locations is provided entirely by the Anhalt University of Applied Sciences' IT service center . For this purpose, no data is transmitted to the IT service center by the Studentenwerk Halle.

Data protection information on canteens and catering

Flyer and promotional advertising in canteens

According to GDPR Article 6, Paragraph (1), Letter (b) for the fulfillment of a contract to which the contracting party data subject is, or personal data is collected to carry out pre-contractual measures. 

The data collected in the context of flyer and promotional advertising include:

  • Applicant's contact details: surname, first name, company name, postal address, telephone and fax number, e-mail address
  • Data on the flyer or promotion campaign: EdH, date and, if applicable, time of the start and end, if applicable, number of promotion days, description of the flyer or the promotion campaign and, if applicable, the cost rate
  • if necessary, data on handover and acceptance: inventory description and damage or defects

The data is processed exclusively by the Hochschulgastronomie department (department management, secretariat, kitchen management) and, in the case of accounting, the accounting department, internal services department.

The data transmitted as part of the flyer and promotional advertising are stored as follows in accordance with the legal requirements:

  • If a flyer or promotion was or is being advertised in an EdH: The data will be stored for 10 years after the flyer or promotion has been fully processed.
  • Did or not find any flyer or promotion advertising in an EdH The data will be completely and permanently deleted 14 working days after the rejection has been sent.

opinion poll on our Mensen and Cafeterias

You will be invited to the survey by an email from your university. We, the Studentenwerk Halle, asked your university for this support because we want to reach a large number of potential guests in our university catering. This is the only way to achieve representative results. The email address at which you were contacted is not available to us. It was only used by the university to send the letter of invitation and was not forwarded to the Studentenwerk Halle.

The purpose of the survey is to be able to estimate how high the demand for breakfast is in the canteens at the Anhalt University of Applied Sciences.
The organizer of the survey and the responsible organization is the Studentenwerk Halle, Wolfgang-Langenbeck-Straße 5, 06120 in Halle (Saale), Tel .: +49 345 6847521, t.faust(at)studentenwerk-halle.de.

The Studentenwerk takes the protection of personal data seriously and follows the legal requirements. We have taken appropriate and prescribed measures to protect your data.
We have commissioned an external service provider (Conomic GmbH, Erich-Neuß-Weg 1, 06120 Halle (Saale)) with the technical implementation of the survey, who is not allowed to pass on the data collected from the survey. This processes the survey data and provides the Studentenwerk with summarized, statistical survey results. It has been agreed with the service provider that he may not provide the Studentenwerk with any data that would allow a reference to a single data set. No segments with fewer than ten test subjects are formed and evaluated.

Since this is an online survey, the following data is saved in addition to the questionnaire data each time the page is accessed:

  • Date and time of access,
  • IP address (is shortened by two bytes),
  • Address of the currently retrieved document,
  • Address of the previously accessed document (referrer),
  • Size of the file and status code of the request.
  • Only session cookies are used. These session cookies are deleted at the end of the session.

The data you provide in the context of the survey will only be processed for the stated purposes and will not be transmitted to third parties. You can request information about your data at any time. To do this, you can contact our external service provider (Conomic GmbH, Erich-Neuß-Weg 1, 06120 Halle (Saale)) and give them your IP address and the time you participated. This enables the data you provided in the survey to be determined. The data will be deleted after the survey project has been completed, but no later than after three years. Only statistical evaluations and anonymous raw data sets remain, so that the participants can no longer be determined later.

Your explicit and voluntary consent is required for the processing of your questionnaire data. You grant this by ticking the checkbox "I accept the data protection declaration and take part in the survey" at the end of the survey homepage. You confirm that you have read the information on data protection. If you do not give your consent, you will not suffer any disadvantages. You can revoke your consent at any time with future effect. The personal data concerned will be deleted from the time you withdraw your consent. Reports that have already been created remain unaffected.

If you have any further questions about data protection, please send an email to the data protection officer of the Studentenwerk (Mr. Peter): dsb(at)studentenwerk-halle.de.

Data protection information on childcare facilities

Child care in the day care centers Weinberg, Halle, Merseburg and "Angelika Hartmann", Köthen

For the establishment, updating, implementation and termination of childcare relationships as well as the collection and collection of childcare fees in accordance with StuWG § 2 Tasks, Paragraph (1), Item 7 "Care of children in children's facilities", Article 6, Paragraph (1), Letter ( b) to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures, personal data is collected from authorized persons and children. 

The data collected in the context of childcare include:

  • Contact details of authorized persons: surname, first name, postal address, nationality, telephone number, e-mail address, status of employment (student, doctoral student, research student, employee of the Martin Luther University Halle-Wittenberg (MLU), Anhalt University, Merseburg University, des University Clinic, the Studentenwerk Halle or an affiliated institute of the MLU
  • Data on the child to be cared for: surname, first name, postal address, nationality, gender, desired start of care

The data is processed exclusively by the Legal/Human Resources/Kita department (department head, Kita employee, Kita management) and, in the event of support, the accounting department, internal services.

The data transmitted in the context of childcare are stored as follows in accordance with legal requirements:

  • Did or take place in one of the mentioned day care centers: The data will be kept for 10 years after the care relationship has been fully processed.
  • If no admission or supervision took place in one of the mentioned daycare centers: The data will be completely and permanently deleted 14 working days after the rejection has been sent.

Meal fee reduction for student children in the day care centers of the Studentenwerk Halle

For the establishment, updating, implementation and termination of childcare relationships as well as the collection and collection of childcare fees in accordance with StuWG § 2 Tasks, Paragraph (1), Item 7 "Care of children in children's facilities", Article 6, Paragraph (1), Letter ( b) to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures, personal data is collected from authorized persons and children. 

The data collected as part of the childcare or the lunch grant application includes:

  • Contact details of authorized persons: surname, first name, certificate of enrollment
  • Data on the child to be looked after: surname, first name, date of birth, certificate of parentage

The data is processed exclusively by the Legal / Human Resources / Kita department (department head, Kita employee, Kita management) and, in the event of support, the accounting department, internal services.

The data transmitted in the context of childcare or the lunch allowance are stored as follows in accordance with the legal requirements:

  • If a lunch grant has been approved: The data will be kept for 10 years after the supervisory relationship has been fully processed.
  • If no lunch subsidy has been granted: The data will be completely and permanently deleted 14 working days after the rejection has been sent.

Welcome money on the occasion of the birth of a child from student parents

According to GDPR Article 6, Paragraph (1), Letter (b) for the performance of a contract to which the data subject is a party or for the implementation of pre-contractual measures, personal data of authorized persons and children are used to support and promote students in accordance with StuWG § 2 tasks Payment of a welcome fee on the occasion of the birth of children of student parents. 

The data collected as part of the welcome money includes:

  • Contact details of the authorized person: surname, first name, postal address, country, if necessary telephone number, email address, certificate of enrollment
  • Data on the newborn child: surname, first name, date of birth, birth certificate
  • Billing data: bank details of the authorized person

The data is processed exclusively by the Legal/Human Resources/Social Department (department head, social counseling) and, if approval is given, by the accounting department, internal services department.

The data transmitted as part of the welcome money will be stored as follows in accordance with legal requirements:

  • Is or has been granted a welcome fee: The data will be kept for 10 years after the welcome fee has been fully processed.
  • If no welcome fee is or has not been granted: The data will be completely and permanently deleted 14 working days after the rejection has been sent.

Children's plates for children of student parents in the canteens

According to GDPR Article 6, Paragraph (1), Letter (b) for the performance of a contract to which the data subject is a party or for the implementation of pre-contractual measures, personal data of authorized persons and children are collected for the supervision and promotion of students according to StuWG § 2 tasks Offer of children's plates for children of student parents raised. 

The data collected as part of the application for the children's plate include:

  • Contact details of authorized persons: surname, first name, email address, certificate of enrollment
  • Data on the child to be looked after: surname, first name, date of birth, certificate of parentage

The data will only be processed by the university catering / living department (department head, secretariat).

The data transmitted as part of the children's plate are stored as follows in accordance with the legal requirements:

  • If a children's meal has been approved: The data will be stored for 10 years after the children's meal has been approved.
  • If no children's plate has been approved: The data will be completely and permanently deleted 14 working days after the rejection has been sent.

Data protection information on the area of ​​social counseling/financial aid

Allowances, free meals as well as book and learning material allowances

For the financial support of students as well as for the payment of financial resources (cash and non-cash) according to § 2 Paragraph 1 No. 6 StuWG "Granting financial loans and grants" according to Article 6 Paragraph 1 lit. b GDPR to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures as well as in accordance with Article 6 Paragraph 1 lit. c GDPR to fulfill a legal obligation (so a legal task according to StuWG) personal data are collected. 

The data collected as part of the financial support include:

  • Data on the applicant: first name, surname, postal address, country of origin, e-mail address, possibly telephone number, passport or visa or residence permit or certificate of freedom of movement
  • If applicable, data on the course: University membership, number of semesters, certificate of enrollment, if applicable, proof of study progress
  • Data on the financial and social situation: if necessary, free text to justify the social need, if necessary. Account statements for the last three months of all accounts, if necessary, rental agreement, if necessary. Approval notification for other funding from public funds, if necessary financing or income structure
  • Billing data: bank details

The data is processed exclusively by the Legal / Human Resources / Social Department (department head, social counseling) and, in the case of accounting, by the accounting department, internal services.

The data transmitted as part of the financial aid are stored as follows in accordance with legal requirements:

  • Is or has an application for financial aid been approved: The data will be kept for 10 years after the financial aid has been fully processed.
  • If no application for financial aid is or has not been approved: The data will be completely and permanently deleted 14 working days after the rejection is sent.

writing counseling (registration and implementation)

As part of the counseling services, in accordance with § 2 Paragraph 1 StuWG for supervision and promotion in the economic, social, health, cultural and sporting areas as well as in accordance with Article 6 Paragraph 1 lit. b GDPR to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures as well as in accordance with Article 6 Paragraph 1 lit. c GDPR to fulfill a legal obligation (so a legal task according to StuWG) personal data are collected.

The data collected as part of the writing counseling include:

  • Data on the applicant: surname, first name, e-mail address
  • Course data: Participation in the course (yes/no)
  • Data on the university: University, profession and number of semster at which the student is enrolled

The data is processed by the department Recht/Personal/Soziales of the Studentenwerk Halle. Last name, first name and e-mail address will be passed on to the respective freelance staff who do not belong to the Studentenwerk Halle and who lead the course(s).

The data collected or transmitted as part of the creative courses are stored as follows in accordance with the legal requirements:

  • The data will be kept until the end of the semester in which the course takes place and the students have registered and then completely and permanently deleted. In the summer semester, they are stored until September 30, and in the winter semester until the end of March 31.

The course registration takes place via the form function of the nextcloud instance of this website.

Data protection information for consultations via video chat

data processing

We use online conference tools for communication with our customers. The individual tools we use are listed below. If you communicate with us via video or audio conference via the Internet, your personal data will be recorded and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide/use to use the tools (email address and / or your telephone number). The conference tools also process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” in connection with the communication process (metadata).

Furthermore, the provider of the tool processes all technical data that are required to process online communication. This includes in particular IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker as well as the type of connection.

If content is exchanged, uploaded or made available in any other way within the tool, it is also stored on the server of the tool provider. Such content includes in particular cloud recordings, chat / instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information that is shared while using the service.

Please note that we do not have full influence on the data processing operations of the tools used. Our options are largely based on the company policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, which we have listed under this text.

Purpose and legal basis

The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 Para. 1 S. 1 lit. b GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR). If consent has been requested, the relevant tools are used on the basis of this consent; the consent can be revoked at any time with effect for the future.

Storage period

The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you ask us to delete them, revoke your consent to storage or the purpose for data storage no longer applies. Saved cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence on the storage period of your data, which is stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.

Conference tools used

We use the following conference tools:

BigBlueButton

We use BigBlueButton. The provider is JAR Media GmbH, Kratzberger Str. 9 42855 Remscheid. The service or product is called www.bbb-server.de. Details on data processing can be found in the data protection declaration from https://bbbserver.de/datenschutz/. If you communicate with us via BigBlueButton, all data associated with this communication process will only be processed on servers within the European Union or a third country that is safe under data protection law.

Conclusion of an order processing contract

We have concluded an order processing contract with the hoster of the service and fully implement the strict requirements of the German data protection authorities when using BigBlueButton.

Data protection information on the field of cultural funding

Creative courses (registration and implementation)

As part of the cultural promotion of student projects, in accordance with § 2 Paragraph 1 StuWG for supervision and promotion in the economic, social, health, cultural and sporting areas as well as in accordance with Article 6 Paragraph 1 lit. b GDPR to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures as well as in accordance with Article 6 Paragraph 1 lit. c GDPR to fulfill a legal obligation (so a legal task according to StuWG) personal data are collected.

The data collected as part of the creative courses include:

  • Data on the applicant: surname, first name, e-mail address and, as a voluntary information, gender and age
  • Course data: Name of the course
  • Data on the university: University at which the student is enrolled

The data is processed by the management of the Studentenwerk Halle. Last name, first name and e-mail address will be passed on to the respective freelance staff who do not belong to the Studentenwerk Halle and who lead the course (s).

The data collected or transmitted as part of the creative courses are stored as follows in accordance with the legal requirements:

  • The data will be kept until the end of the semester in which the course takes place and the students have registered and then completely and permanently deleted. In the summer semester, they are stored until September 30, and in the winter semester until the end of March 31.

The course registration takes place via the form function of the nextcloud instance of this website.

Cultural funding of student projects

As part of the cultural funding of student projects, in accordance with § 2 Paragraph 1 StuWG for supervision and promotion in the economic, social, health, cultural and sporting areas as well as in accordance with Article 6 Paragraph 1 lit. b GDPR to fulfill a contract to which the data subject is a party or to carry out pre-contractual measures as well as in accordance with Article 6 Paragraph 1 lit. c GDPR to fulfill a legal obligation (so a legal task according to StuWG) personal data are collected.

The data collected within the framework of cultural promotion include:

  • Data on the applicant: surname, first name, postal address, telephone number, email address and certificate of enrollment
  • Data on the project: for which funding is being applied for: name and description of the project, location, date, target group, financing plan and the requested funding amount
  • Billing dataª: bank details and relevant documents

The data is processed exclusively by the management of the Studentenwerk Halle and, in the case of funding, by the accounting department, internal services.

The data transmitted within the framework of cultural promotion are stored as follows in accordance with the legal requirements:

  • If the application for cultural funding has been approved: The data will be stored for 10 years after the cultural funding has been fully processed.
  • If the application for cultural funding was rejected: The data will be completely and permanently deleted 14 working days after the rejection is sent.


Legend: ª marks details of the accounting form; If an application for cultural funding is not approved, this data will not be collected.

Data protection information on job-offers

Submission of an application by sending the application documents

By submitting your application documents, you consent to the collection and processing of your personal data in advance. We will not obtain subsequent approval from you by e-mail or letter, as this already requires the processing of your personal data.

The e-mail address bewerbung(at)studentenwerk-halle.de  is only accessible to a limited group of people who are directly entrusted with the personnel selection process. The Studentenwerk Halle head of the Human Resources department, Wolfgang-Langenbeck-Straße 5 in 06120 Halle (Saale), phone 0345-6847-0, is responsible for collecting the data. The contact details of the data protection officer are stated later on this page.

The collection and processing of your personal data is carried out for the purpose of carrying out the personnel selection process to fill the advertised position in order to enable recruitment according to TV-L, an apprenticeship according to TV-L or an internship at the Studentenwerk Halle. On the basis of Section 26 of the Federal Data Protection Act, this is intended to make it possible to recruit staff for the Studentenwerk Halle. 

Your following personal data will be processed by us in the MS Office programs Word, Excel and Outlook: 

  • Personal master data (first name, family name, title / academic degree, gender, date of birth)
  • Address data (residential address)
  • Contact details (email address, telephone number)
  • Health data (degree of severe disability, equality)
  • Employee data (curriculum vitae, qualifications [training, degree, professional experience], knowledge and skills in relation to the advertised position)

Use of your personal data during the personnel selection process

As part of the personnel selection process, your processed personal data will be passed on to the manager in charge of the department that posted the job. This manager prepares and conducts the interviews. 
Furthermore, your application documents in connection with the interviews and the selection process will be given to the staff council, the representatives of the severely disabled, if necessary the equal opportunities officer (s) and the youth and trainee representatives. 

Deletion of your personal data after completion of the personnel selection process

Once the personnel selection process has been completed and a legal period has been complied with, during which there is the possibility of legal action by a competitor, your collected and processed personal data will no longer be required. Therefore, all personal data of the applicants will be completely deleted no later than 6 months after completion of the personnel selection process and any paper applications will be destroyed.

Miscellaneous/rights

The described collection and processing of your personal data by us is necessary in order to guarantee your basic right to equal access to a public office in terms of suitability, qualifications and professional performance in accordance with Article 33 (2) of the Basic Law. To this end, we observe the principles of data economy and data security.
If your personal data are processed, you have the right to information about the data stored about you (Article 15 of the General Data Protection Regulation). If incorrect personal data are processed, you have the right to rectification (Article 16 of the General Data Protection Regulation). If the legal requirements are met, you can request the deletion or restriction of processing and object to processing (Articles 17, 18 and 21 General Data Protection Regulation). If you have consented to the data processing or if there is a data processing contract and the data processing is carried out using automated procedures, you may have a right to data portability (Article 20 of the General Data Protection Regulation).If you make use of your rights, we will check whether the legal requirements for this have been met.

Furthermore, without prejudice to any other administrative or judicial remedy, you have the right to complain to the competent supervisory authority for data protection if you are of the opinion that the processing of your personal data is not lawful.

The address of the supervisory authority responsible for data protection is:

State Commissioner for Data Protection Saxony-Anhalt
Leiterstrasse 9
39104 Magdeburg
Tel. 0391 81803-0
E-Mail: poststelle (at) lfd.sachsen-anhalt.de
Internet: www.datenschutz.sachsen-anhalt.de

 

Right of withdrawal of consent

If you have consented to the processing of your personal data by the Studentenwerk Halle by means of a corresponding declaration, you can revoke your consent at any time for the future. The legality of the data processing carried out on the basis of the consent until the revocation is not affected by this.

Data protection information when using our social media channels

Facebook

We have a profile on Facebook. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland. According to Facebook, the data collected will also be transferred to the USA and other third countries.

We have concluded an agreement on joint processing (Controller Addendum) with Facebook. This agreement specifies which data processing operations we or Facebook are responsible for when you visit our Facebook page. You can view this agreement at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.

You can adjust your advertising settings yourself in your user account. To do this, click on the following link and log in:https://www.facebook.com/settings?tab=ads .

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

Details can be found in Facebook's privacy policy: https://www.facebook.com/about/privacy/.

Twitter

We use the short message service Twitter. The provider is Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland.

You can adjust your Twitter data protection settings yourself in your user account. To do this, click on the following link and log in:https://twitter.com/personalization.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://gdpr.twitter.com/en/controller-to-controller-transfers.html.

Details can be found in Twitter's data protection declaration: https://twitter.com/de/privacy.

Supervisory authority

The supervisory authority of the Studentenwerk Halle responsible for data protection is the

State Commissioner for Data Protection Saxony-Anhalt
Dr. Harald von Bose P.O.
Box 1947
39009 Magdeburg

Telephone: +49 391 818030
Fax: +49 391 8180333
E-Mail address: poststelle@lfd.sachsen-anhalt.de

Data protection officer, information, revocation, changes, corrections and updates

The user has the right to request information free of charge about the personal data that has been stored about him. In addition, the user has the right to correct inaccurate data, block and delete his personal data, as long as there is no statutory retention requirement.

For questions and requests for information in accordance with Section 13 (7) of the Telemedia Act, the data protection officer of the Studentenwerk Halle will be happy to help you:
Kemian - Kevin Peter
Telephone: 0800 63003061 (free of charge from the Deutsche Telekom landline)
https: //www.was-ist- datenschutz.de 
E-mail address: dsb (at) studentenwerk-halle.de 

Contact

Thomas Faust

Pressesprecher

Tel: +49 345 6847521

t.faust@studentenwerk-halle.de

Place

Studentenwerk Halle - Verwaltung

Wolfgang-Langenbeck-Str. 5
06120 Halle

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Student loans? Accommodation? We have answers to all your questions!

We're there for you in all questions concerning funding and student loans (BAföG), comfy accommodation in our dorms, healthy and affordable nutrition in our canteens/Mensen ... Join our online-meetings on the virtual information days of your (future) university or get in touch with us directly.

 

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